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Business relocation is often prompted by a desire to upgrade, expand, reach new clients, improve operating conditions or reduce costs. If you choose to relocate, there’s plenty to think about. You’ll need to do lots of planning before moving. Think about your new business location, the status of your current equipment and tools, and your employees’ skills, talents and knowledge. A business relocating to a new office or facility will also face many challenges, including determining how to safely transport your equipment and materials, securing contracts with your new office or facility and other issues unique to new businesses.
Whether you decide to move your entire company or just a few employees, you should hire a qualified moving company. Your company’s relocation plan can be as simple as one or two people moving one piece of equipment or as complex as moving an entire company and its equipment, furniture and supplies to a new office. You want your relocation plan to be as inclusive as possible. In addition to the cost of renting or leasing a commercial moving vehicle, your company should also pay for the services of licensed movers and freight brokers. A moving company can make all the arrangements necessary to help your company move without going broke relocating your company’s things.
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One of the major considerations in business relocating is the cost of transporting your equipment and supplies. Do you have sufficient insurance coverage? Do you have enough funding to pay for the expenses involved? Businesses often cover some of their moving expenses themselves, but it’s always a good idea to check with your insurance provider to determine whether your policy covers specific relocating expenses or not. If your insurance company doesn’t cover relocating your office or business, it’s possible that your commercial moving expenses will be covered by your general liability policy.
The next factor to consider is your floor plan. This factor can make or break the move because many companies choose their new space based on the size of their current space. But if your company has limited space available before the move, you could end up spending a significant amount of money relocating your office and all of your furniture. To avoid this issue, start your planning process by drawing out a floor plan of your office and its space. Make sure that the dimensions of the new space to allow for all of your equipment to move easily.
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If you’re lucky enough to be able to move your company and all of your furniture by yourself, another important factor in relocating is your mental preparation. The physical and financial stress of moving can wear you down, so it’s important that you mentally prepare for the move just as you would for any major life change. Work hard to avoid any unnecessary stress and you’ll reduce the possibility of unnecessary mistakes during the move.
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Moving a company is also easier if you choose a location that’s a good fit for both your business and yourself. If you’ve always worked at a particular location, it may be time to move to a new one. If your company has expanded to several locations, it may be better to find a place that you can’t move into immediately and then work with a relocation company to find new quarters for you. The new quarters will give you time to rest and recover, allowing you time to plan the move more carefully.
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Finally, be sure that you can afford the costs of relocating your business. The last thing you want is to pay too much for your move because you were not realistic about your ability to pay. It’s always a good idea to run each element of the move by your finance officer before you commit to any move. This includes relocating your equipment, finding a new office, and possibly contracting with a moving company.
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Business relocating isn’t something anyone likes to do, but it can be done with careful planning. You’ll have the peace of mind of knowing that you’re able to move your company and all of its assets to a new location easily and quickly. It can be a lot less stressful if you’ve already planned for the move well in advance.
